Stop Wrestling With Invoice Processing
We started FluxIsSpark because my co-founder spent three weeks tracking down a single payment discrepancy. Turned out the invoice was stuck in someone's email, coded to the wrong account, and nobody noticed until the vendor called. That's when we realized most businesses don't have an invoice problem—they have a chaos problem.
Finnian Torvalds
Founder & Chief Problem Solver
Built By People Who Actually Processed Invoices
Before FluxIsSpark, I ran finance operations for a mid-sized distributor. Every month-end felt like disaster management. Invoices came in through email, fax (yes, still), and occasionally just showed up on someone's desk.
The worst part wasn't the volume—it was the randomness. One vendor would send PDFs with line items in a table. Another would scan handwritten notes. And our ERP system wanted everything formatted exactly one way.
So we built something that handles the randomness. Our system reads invoices the way a person would—looking for the important bits, making sense of different formats, and flagging anything that seems off. But it does this in seconds, not hours.
We're not trying to replace your accounting team. We're trying to give them back the time they lose wrestling with document formats and chasing approvals. Let them focus on the work that actually needs a human brain.
How We Actually Handle Your Invoices
Most automation tools make you adapt to them. We built ours to adapt to how businesses actually work—messy formats, inconsistent vendors, and all.
Reads Any Format
PDFs, scans, photos from phones, Excel files—doesn't matter. Our system extracts the key information regardless of how the invoice arrives. One of our clients sends us invoices photographed from restaurant receipts. Works fine.
Smart Validation
We check PO numbers against your system, flag duplicate invoices, and catch pricing that doesn't match your agreements. Last month we caught a vendor who'd been overcharging by 15% for eight months. The client's AP team hadn't noticed because they process 400 invoices weekly.
Routes For Approval
Set approval rules once, then forget about them. Invoices under a certain amount? Auto-approved. New vendor? Goes to your review queue. The system learns your patterns and gets smarter about what needs attention.
What Happens When You Automate The Boring Stuff
First Month: Catch Up On Backlog
Most clients have invoices sitting in someone's inbox from three weeks ago. We process the backlog first. Usually takes a few days, then you're current. One manufacturing client cleared 340 pending invoices in the first week.
Month Two: Establish Patterns
The system learns your vendors, your approval workflows, and your exception cases. Processing speed picks up as it recognizes recurring patterns. Your team stops manually entering data and starts reviewing exceptions.
Month Three: Time Back
This is when clients usually tell us their AP team finally has bandwidth to tackle other projects. One operations manager said her team went from dreading month-end to having it wrapped up by the second business day.
Ongoing: Better Decisions
When invoices process faster, you have better visibility into spending patterns. Several clients have renegotiated vendor contracts based on insights they couldn't see before—because the data was buried in unprocessed paperwork.
