Invoice Processing That Actually Works
We help finance teams spend less time on data entry and more time on work that matters. Our automation handles the tedious parts so you can focus on growing your business.
Stop Fighting With Invoices Every Month
Most finance teams waste hours each week typing invoice data into systems. We've built something that handles this automatically—and it actually works with how your team operates right now.
No massive software overhaul. No retraining everyone. Just connect it to your existing email and accounting system, and watch what happens when invoices start processing themselves.
Email Attachment Processing
Invoices arrive in your inbox as PDFs. Our system extracts vendor names, amounts, dates, and line items without anyone touching a keyboard. Works with most invoice formats we've seen from Korean suppliers.
Real Validation, Not Fake AI
We check extracted data against your vendor database and flag anything weird. Missing PO numbers? Duplicate invoices? Amount doesn't match the order? You'll know before it hits your system.
Approval Routing That Makes Sense
Set spending thresholds and the system routes invoices to the right people. Department heads approve their own purchases. Finance sees everything above certain amounts. Simple rules that match how you actually work.
How This Actually Works in Practice
We've set this up for accounting teams across different industries. Most go live within two weeks, and you'll see results pretty much immediately.
Connect Your Systems
We integrate with your email server and accounting software. Usually takes a few hours. Works with most ERP systems popular in Korea—SAP, Oracle, even custom builds if you've got APIs.
Train With Your Invoices
Feed it a month of your actual invoices. The system learns your vendor formats, approval patterns, and accounting codes. Takes about a week of running parallel to your current process.
Go Live and Monitor
Switch over when you're comfortable. We stick around for the first month to handle edge cases and tweak anything that's not working right. Most teams process 90% of invoices without touching them by week three.
Jeong-ah Suk
I spent eight years in accounts payable before joining FluxIsSpark in early 2024. Watched my old team drown in invoice backlogs every month-end. Now I help finance departments set up automation that fits their actual workflow—not some idealized textbook version.
What You Get Beyond the Software
Process Review That's Actually Useful
Before we automate anything, I look at how invoices move through your company right now. Where do they pile up? Who's the bottleneck? What makes your accountants curse under their breath? Then we design automation around those specific problems instead of generic best practices.
Vendor Format Handling
Korean vendors send invoices in every format imaginable. Excel spreadsheets. Scanned paper. PDFs where the text is actually an image. We've seen it all and built extraction methods that handle the chaos. When a new format shows up, we add it to the system.
Exception Management You Can Trust
Automation fails sometimes—usually on weird edge cases. The system flags these and routes them to someone who can fix it. You'll see which types of invoices need human review and can decide if you want to add handling for those patterns.
Month-End Support When It Matters
Your busiest times are when automation proves its worth. We monitor processing during month-end closes and year-end audits. If something's slow or stuck, we're already looking at it before you notice. Available by phone when you're racing against accounting deadlines.
Manual vs. Automated Processing
Real numbers from clients who switched in 2024. These aren't promises—they're what happened when actual accounting teams started using the system.
| Processing Aspect | Manual Process | With FluxIsSpark |
|---|---|---|
| Time per Invoice | 5-8 minutes of manual data entry and verification per invoice | 30 seconds review time for automatically extracted data |
| Data Entry Errors | Typos in amounts, wrong GL codes, transposed numbers happen regularly | Validation catches mismatches before entry; errors drop significantly |
| Lost Invoices | Emails get buried, paper copies misplaced, reminders needed | Everything tracked from receipt to payment; full audit trail |
| Approval Delays | Waiting for managers to respond to emails, chasing signatures | Automatic routing with deadline reminders; escalation if ignored |
| Month-End Crunch | Team works late processing invoice backlog for closing | Invoices processed continuously; month-end is just another day |
| Duplicate Payments | Same invoice submitted multiple ways; manual checks miss some | System flags duplicates by vendor, amount, date, and reference number |